Create Free Renewal Checklist
License management software

License management software without spreadsheets

Track business licenses, permits, certifications, insurance documents, expiration dates, and renewal reminders across every location in one simple dashboard.

Create Free Renewal Checklist See Example Dashboard
No credit card to start Built for small businesses Cancel anytime

Made for

RestaurantsSalons & med spasContractorsShort-term rentalsRetail & serviceMulti-location operators
The problem

License renewals get messy when every document has a different deadline

Most businesses track licenses across spreadsheets, calendars, emails, shared folders, phone photos, and paper files. It works — until a renewal gets missed.

  • Business licenses renew on different schedules
  • Professional licenses and certifications expire quietly
  • Insurance certificates get lost in email threads
  • Each location may have different documents and deadlines
  • Renewal responsibility is often unclear
  • Owners only notice problems when something is already overdue
Before · scattered everywhere
Spreadsheet
Calendar
Email
Folder
Phone photo
After · one renewal dashboard

License dates, documents, reminders, and responsible people in one place.

Free tool

Start with a free license renewal checklist

Answer a few questions about your business and get a starter checklist for the licenses, permits, certifications, insurance documents, and recurring renewals you may want to track.

Business license Varies by agency
Professional license Varies by provider
Insurance certificate Varies by policy
Permit or inspection record Varies by authority

Checklist is for internal tracking only. Always verify actual requirements and deadlines with the issuing agency. <a href="#track">View sample checklist</a>

How it works

From scattered license records to one organized dashboard

STEP 1

Add your locations

Create one profile for each location, office, property, business unit, or team you manage.

STEP 2

Add licenses and documents

Track expiration dates, renewal status, files, notes, issuing authority, and the responsible person.

STEP 3

Get reminders before deadlines

Receive alerts before licenses expire and view every renewal status in one dashboard.

What you can track

Track every license, certificate, and renewal document in one place

Business licenses

Local, state, or industry-specific licenses your business tracks.

Professional licenses

Practitioner, trade, employee, or manager licenses with renewal dates.

Permits

Operating, location, event, mobile, or activity-specific permits.

Certifications

Employee, safety, training, manager, or industry certifications.

Insurance certificates

General liability, property, workers' comp, COIs, and policy renewals.

Inspection records

Fire, health, safety, facility, or equipment inspection documents.

Tax registrations

Sales tax, lodging tax, resale certificates, and registration records.

Certificates of occupancy

Location approval and occupancy documents.

Contractor / trade licenses

Licenses for contractors, electricians, plumbers, HVAC, and other trades.

Custom documents

Add any license, certificate, or renewal item with its own deadline.

Your dashboard

Know what is expired, due soon, missing, or active

See license renewal status by location, category, and responsible person so nothing gets buried in a spreadsheet.

2 Action now
Expired
5 Plan ahead
Due in 30 days
3 Incomplete
Missing dates / documents
18 All good
Active
  • Location-based dashboard
  • Expiration reminders
  • File uploads
  • Renewal history
  • CSV import / export
  • Monthly renewal summary
  • Team / member assignment
  • Renewal status report
Who it is for

Built for businesses that manage recurring license deadlines

Restaurants & food service

Track business licenses, permits, inspections, certifications, insurance documents, and renewal dates.

Salons & med spas

Track professional licenses, insurance documents, equipment / service certificates, and location records.

Contractors & trades

Track contractor licenses, insurance certificates, registrations, safety documents, and renewal deadlines.

Short-term rentals

Track city permits, lodging registrations, inspection records, insurance documents, and renewal dates.

Multi-location businesses

See every location's license and document status in one place.

Spreadsheet replacement

Already tracking licenses in a spreadsheet?

Import your existing list and turn it into reminders, document storage, renewal history, and a location-based dashboard.

  • Import CSV
  • Add expiration dates
  • Attach license files
  • Assign responsibility
  • Get reminders before deadlines
  • Export status reports
Create Free Renewal Checklist See Example Dashboard
licenses_2026.csv 42 rows
License / Document Location Expires
Business License Main Office 06/30/26
Professional License Studio 03/14/26
Insurance COI Warehouse 11/02/26
Contractor License North —
Imported & mapped
Reminders set Grouped by location Files attached
Pricing

Simple pricing for small businesses

Free
$0

Try it before you commit.

  • Free checklist
  • Basic spreadsheet export
  • 1-location sample dashboard
Create Free Checklist
Starter
$9 /month

For one location.

  • Track licenses and documents
  • Upload files
  • Email reminders
  • Renewal dashboard
Start Tracking
Growth
$19 /month

For up to 5 locations.

  • Everything in Starter
  • Multi-location dashboard
  • CSV import / export
  • Monthly renewal report
  • Team assignment
Start Tracking
Multi-Location
$49 /month

For up to 20 locations.

  • More locations & documents
  • Manager-ready reports
  • Priority support
Start Tracking

Founding customer pricing for early users. Plans may change later.

Why it stays simple

Built for simple license tracking, not enterprise complexity

  • No legal jargon
  • No complicated setup
  • Upload photos or PDFs
  • Import from a spreadsheet
  • Cancel anytime
  • For small businesses, not enterprise teams
Important

RenewalLog helps organize renewal dates and documents. It does not provide legal advice, submit applications, renew licenses, or guarantee compliance. Always verify requirements and deadlines with the issuing agency or appropriate authority.

FAQ

Questions, answered plainly

Is RenewalLog legal or compliance advice?
No. RenewalLog helps organize and track renewal dates and documents. You should always verify requirements and deadlines with the issuing agency or appropriate authority.
Does RenewalLog renew licenses for me?
No. RenewalLog tracks deadlines, stores documents, and sends reminders. Your business is still responsible for completing renewals or submissions.
What types of licenses can I track?
You can track business licenses, professional licenses, permits, certifications, insurance documents, inspection records, tax registrations, and custom renewal items.
Can I use RenewalLog for multiple locations?
Yes. RenewalLog is designed to track licenses and documents across one or many locations.
Can I upload license documents?
Yes. You can upload PDFs, images, or photos taken directly from a phone.
Can I import my existing spreadsheet?
Yes. CSV import is supported, so you can bring over the licenses and dates you already track.
Is this only for restaurants?
No. RenewalLog can be used by restaurants, salons, med spas, contractors, short-term rental operators, retail stores, offices, and other small businesses that track recurring licenses and documents.
What is the difference between RenewalLog and a spreadsheet?
Spreadsheets store information, but RenewalLog adds reminders, document uploads, location dashboards, renewal history, responsible people, and status reports.

Stop letting license renewals live in spreadsheets

Create a free starter checklist and see common licenses, permits, certificates, and documents your business may want to track.

Create Free Renewal Checklist Start Tracking Licenses
Create Free Renewal Checklist